Home Government 6/19 Commissioners Meeting

6/19 Commissioners Meeting

Commissioner Meeting
9:00 a.m. Call to Order – Chairman: Rob Williamson 
Information Only – Public Hearings are scheduled for Thursday, June 22, 2017 at 9:30 a.m. for the following:
    • Savannah Plantation Subdivision Neighborhood Improvements MSBU
    • Street Lighting MSBU for Grand Bay Court Subdivision and Pace Mill Creek Phase III and III-B Subdivision
      • Approval of Tentative Rates Resolution
    • Proposed Vacation of a portion of Offshore Drive as requested by William Byrd and Kristin Byrd

Information Only – Presentation on Thursday, June 22, 2017 

Alan Isaacson – Military Appreciation Day on July 15, 2017


Information Only – Proclamation on Thursday, June 22, 2017

Parks and Recreation Month


Economic Development Committee   –  Williamson & Cole 
1) Design and Permitting of Road Extension

Discussion of approval of the solicitation of a RFQ of design and permitting of the extension of Randy Brown Road to Santa Rosa Park East at Jeff Ates Road


2) RFQ for Economic Development Strategic Planning

Discussion of approval of the solicitation for the RFQ for an Economic Development Strategic Planning.


3) I-10 Industrial Park Infrastructure Improvement Agreement Amendment

Discussion of Resolution authorizing amendment to the Economic Development Transportation Project Fund Agreement extending the required construction commencement and completion dates for the I-10 Industrial Park Infrastructure Improvement project.


4) TDC Board of Directors Response to Renaming / Designating Highway 87S

Discussion of Renaming / Designating Highway 87S as “Navarre Beach Expressway” after feedback from the Santa Rosa County Tourist Development Board of Directors.


5) Tourist Development Office Local Event/Marketing Program

Discussion of approval of the Local Event/Marketing Grant Applications in the amount of $40,550 for FY 2017/2018 Cycle by the Tourist Development Office.


6) Termination of Lagerheads on the Gulf Volleyball Marketing Grant

Discussion of approval to terminate the Lagerheads on the Gulf Volleyball 2016/2017 marketing grant.


Administrative Committee   –  Williamson & Cole 
1) Recent Flooding Event 

Discussion of directing Engineering staff to evaluate alternatives for recent flooding event in Pace for areas not covered by the proposed HMGP projects in process.


2) Pea Ridge Connector Road Right-of-Way 

Discussion of right-of-way acquisition/donation for Pea Ridge Connector Road from US 90 at Santa Villa Drive to Hamilton Bridge Road west of Pond Creek..


3) Venetian Way & Coronado Drive HMGP Drainage Project – Property Acquisition 

Discussion of contract with C. Paul and Terry L. McNemar in the amount of $350,000 for the acquisition of vacant property located at 2773 Bay Street (parcel ID 01-3S-29-0000-00106-0000) necessary for construction of the Venetian Way and Coronado Drive HMGP funded drainage project.


4) RESTORE Pot 3 – Request for Interlocal Agreement from City of Gulf Breeze 
Discussion of request from the City of Gulf Breeze to consider an interlocal agreement that specifies a cap on the City’s financial contribution to this project and provides the City assurance of county reimbursement for professional services (estimated at $415,000) if the project does not receive RESTORE funding within an agreed upon timeframe.

5) Deputy Pay Increases 

Discussion of request from the Sheriff to receive additional funds to begin deputy raises in July.


6) Holding Pond – Hamilton Cove 

Discussion of purchase of a lot at 5409 Hamilton Cove in Pace at a cost of $25,000 from Road and Bridge Reserves for the construction of a holding pond.


7) Resolution – Area of Operation

Discussion of approval of Resolution granting continued area of operation authority to the Escambia County Housing Finance Authority for purposes of operating the TBA and Mortgage Credit Certificate (Homeownership) Programs within Santa Rosa County, Florida.


8) Amendment to Lease Assumption Agreement 

Discussion of approval of proposed Amendment to Lease Assumption Agreement with Deep South Investments, LLC.


9) LETF Application – Santa Rosa County Crime Stoppers, Inc.

Discussion of approval of request from the Sheriff’s Office to use the LETF (Law Enforcement Trust Fund) in the amount of $1,000 as requested by the Santa Rosa County Crime Stoppers, Inc.


10) Voting Credentials – 2017 NACo Annual Conference

Discussion of designation of a voting member and alternate to the National Association of Counties (NACo) annual election of officers and policy adoption conference.


11) Extension of FDACS Grant Agreement for Conservation Technician

Discussion of extending grant agreement with the Florida Department of Agriculture and Consumer Services (FDACS) to continue funding the Agriculture Best Management Practices (BMP) Conservation Technician in the Blackwater Soil and Water Conservation District (SWCD) Department. No match is required.


12) FY 17-18 Defense Infrastructure Grant (DIG) Agreement Acceptance

Discussion of acceptance and approval of the FY 17-18 Defense Infrastructure Grant (DIG) Agreement in the amount of $300,000 with the Florida Department of Economic Opportunity (DEO) contingent upon the successful conclusion of the negotiation process with DEO.


13) FY 17-18 Defense Reinvestment Grant (DRG) Agreement Acceptance

Discussion of acceptance and approval of the FY 17-18 Defense Reinvestment Grant (DRG) Agreement in the amount of $26,950 with the Florida Department of Economic Opportunity (DEO) contingent upon the successful conclusion of the negotiation process with DEO and authorization of $17,500 in matching funds.


14) RESTORE Pot 1 – Discovery Center Phase I

Request Board discussion related to development of the RESTORE Pot 1 Individual Project Application for the Discovery Center, Phase I.


Engineer’s Report
1) I-10 Commerce Park Expansion Construction Engineering Inspection (CEI) Services

Discussion of ranking and negotiations with AECOM for CEI Services for the I-10 Commerce Park Expansion as highest scoring/ranking firm meeting specification.


2) Purchase of 2017 Honda 4-WD Side by Side ATV for Navarre Beach Utilities

Discussion of purchase of a replacement 2017 Honda 4-WD Side by Side ATV for Navarre Beach Utilities from KM Cycle & Marine in the amount of $9,999.00 based on comparative shopping.


3) Residential Solid Waste and Recycling Collection Franchise Agreements

Discussion of renewal of the Residential Solid Waste and Recycling Collection Franchise Agreements with Waste Management, Waste Pro and the Emerald Coast Utilities Authority (ECUA) for an additional 3-year term.


4) Landfill FY 2017/2018 Budget – Capital Projects and Funding Request

Discussion of approval to secure a line of credit, not to exceed two million, two hundred fifty thousand ($2,250,000) for construction of the Central Landfill Phase V, Cell A expansion.


5) Robinson Estates Phase 2 and 3 Construction Plans

Discussion of Construction Plans for Robinson Estates Phase 2 and 3, a 69 lot subdivision, a portion of Section 33, Township 2 North, Range 29 West, Santa Rosa County, Florida (District 1). Location:  2 miles, more or less, East on Berryhill Road from Five Points, South on West Spencer Field Road, property on the West side.


Public Service’s Committee   –  Cole & Parker 
1) CCP Grant Application

Discussion of approval of application for FY2018 Citizen Corps Program (CCP) grant funding and to authorize Chairman to sign all related documents.

Public Works Committee   –  Salter & Lynchard 
1) Breezeway Circle Pipe Lining

Discussion of approval to accept the proposal from Pensacola Concrete Co., Inc. in the amount of $33,736.21 for the lining of the stormwater pipe between 4252 & 4256 Breezeway Circle based on comparison shopping. Funding to be from Road and Bridge Reserves.


2) Gooseneck Trailer Purchase

Discussion of approval to purchase a 25-foot-long, 11-ton capacity trailer from A-1 Accessories in the amount of $8,599.95 with funding from Road and Bridge Reserves.


Budget & Financial Management Committee   –  Parker & Lynchard 
1) Bid Action 

Discussion of bids received for Housing Rehab project at 1861 Flamingo Lane. Lowest responsible / responsive bidder meeting specifications is Wolfe Construction, Inc. with a bid of $27,890.00.


2) Ponderosa MSBU Re-petition

Discussion of Ponderosa MSBU repetition. At the May 11, 2017 meeting the Board agreed to re-petition the Ponderosa MSBU using the old guidelines, i.e. 60% of Santa Rosa County resident owners. There were 35 SRC resident owners on May 11, 2017. Twenty one (21) ‘yes’ signatures were required for the re-petition. Twenty four (24) ‘yes’ signatures were collected.


3) Budget Amendment 2017-147

Discussion of Budget Amendment 2017 – 147 in the amount of $234 to transfer additional funding necessary for the completion of metal roof coverings for the batting cages at the Santa Rosa Sports Plex from District 1 and District 3 Recreation Funds as approved at the June 8, 2017 meeting.


4) Budget Amendment 2017-148

Discussion of Budget Amendment 2017 – 148 in the amount of $16,620 to carry forward funds received from BC Land, Inc. for the paving of the county maintained portion of Saroco Road as approved at the June 8, meeting.


5) Budget Amendment 2017-149

Discussion of Budget Amendment 2017 -149 in the amount of $565,556 to recognize FDOT Beautification Assistance Program funding for improvements to SR 87 in the amount of $250,000 for Phase 1 (February 23, 2017) and $275,000 for Phase II (May 11, 2017) and carries forward tourism development tax reserves (40,556) for funding of professional landscape architect design fees for both phases as approved at the June 8, 2017 meeting.


6) Budget Amendment 2017-150 

Discussion of Budget Amendment 2017 – 150 in the amount of $750,000 to establish a new budget for the Legend Creek CDBG Neighborhood Revitalization Grant approved by the Board on May 11, 2017 including contract for grant administration services approved May 25, 2017.


7) Budget Amendment 2017-151 

Discussion of Budget Amendment 2017 – 151 in the amount of $21,297 to purchase from LOST funds a Thermal Camera Kit for Pace and Berrydale Fire Departments ($4,583.12 each); ten (10) Breathing Air Cylinders ($1,000 each) and one (1) Altair Multigas Detector ($2,130) for the Bagdad Fire Department as approved at the May 25, 2017 meeting.


8) Budget Amendment 2017-152 

Discussion of Budget Amendment 2017 – 152 in the amount of $449,105 to recognize FY17 funding from FHFC 3rd, 4th, & 5th allocation and reallocates strategy balances to Substantial Rehabilitation and SHIP Administration in the SHIP Program Fund.


9) Budget Amendment 2017-153 

Discussion of Budget Amendment 2017 -153 in the amount of $844,919 to recognize FEMA HMGP Grant Revenues and required match for the engineering & design Phase of the Settler’s Colony Drainage Expansion Project approved at the June 8, 2017 meeting. Grant funds 75% of the engineering & design ($633,689) with the local match coming from LOST funds ($211,230).


10) Check Register

Discussion of approval of check register.


Public Forum